The topics in this section explain the ins and outs of Stock Check, which is a process that is used to remove resources from the digital catalogue that are no longer present in the library. Commonly, this will remove books that have gone missing or that have been discarded but not actually removed from the catalogue. Stock Check is an essential part of managing resources in the library.

Stock Check works by assuming that all items are missing. When resources are scanned (and are thus present in the library) they are reintroduced into the on shelf list. When all items in the library have been scanned, this presents a definitive list of all items that are on the shelves and actually in the library. Items currently on loan are kept in a separate list, but are effectively treated as ‘in stock’.

 

Resources that are 'in stock', can be identified by scanning the barcode label which was fixed to the resource at the point of cataloguing (but not the ISBN on the back cover). If this label is missing or unreadable, use the keyboard to type in the resource barcode manually.

 

When all books in the library have been scanned, the Stock Check can be finalised. At this point, the items that have not been scanned can be moved to the digital recycle bin in one go.

 

 

Stock Check do’s & don’ts

 

·Don’t catalogue any new resources whilst a stock take is in progress.

·Don’t issue any resources whilst a stock take is in progress.

·Do read through all this documentation before starting.

·Do ensure to use the latest release of the Library system.

·If a portable barcode reader is available, do ensure to read through all the additional documentation for it.

·If possible, do try to complete a stock take without stopping or interruption.

 

 

Fore more information about creating stock checks and getting started click here.

 

 

 

 

 

 

 

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